Editing How to Archive in Outlook 2010



Archiving is a useful feature in Microsoft Outlook 2010 that allows you to manage your email messages, contacts, and other items by moving them from your mailbox to a separate Outlook Data File (PST) on your computer. This helps you to keep your mailbox organized and improve the performance of Outlook by reducing the size of your mailbox. Here are the steps to archive in Outlook 2010:

1. Open Microsoft Outlook 2010 and select the "File" tab from the top left corner of the screen.

2. Select "Options" from the left-hand pane.

3. In the Outlook Options dialog box, select the "Advanced" option from the left-hand pane.

4. Scroll down to the "AutoArchive" section and click on "AutoArchive Settings."

5. In the AutoArchive dialog box, select the "Run AutoArchive every" checkbox and choose a time interval from the drop-down list.

6. Choose the folder you want to archive by selecting the checkbox next to it.

7. Set the archive options, such as the archive period and the location of the archive file.

8. Click the "OK" button to save your changes.

9. To manually archive items, right-click on the folder you want to archive, select "Properties" and click on the "AutoArchive" tab. Then, select the "Archive this folder using these settings" checkbox and set the options as desired.

10. Click the "OK" button to save your changes.

Once you have completed these steps, Outlook will automatically move the selected items to the archive file according to the schedule you have set. You can also manually run the auto-archive process by clicking on "File" > "Options" > "Advanced" > "AutoArchive Settings" > "Run AutoArchive Now."